Considering that the average office employee receives 121 emails each day, it’s no wonder that so many people have issues getting their email inbox under control. Even if you set up filters, labels, and folders, you still don’t aren’t able to cut down on the number of legitimate emails that arrive in your inbox each day.
Take a walk around your company and pay special attention to printers and copiers. Do you see lots of abandoned hardcopies littering the tables? Stacks of extra paper and toner vulnerable to theft or damage? Desktop printers on every office desk?
All that represents waste – of time, resources and, especially, money:
•The cost of every misused sheet of printed paper can add up.
•Over-purchased material like paper and toner eats away at a budget.
•Older, or obsolete devices use more energy than newer, energy-efficient, models.
Just like their larger counterparts, small and medium-sized businesses rely on technology to enable and drive business productivity. However, many SMBs are often challenged with smaller budgets and lack of IT resources, making it more difficult to control costs and streamline workflows.
If you’re a business owner, most likely you’ve heard of Managed Print Services (MPS) before. But do you really understand what it’s about, and what it can do for your business? MPS can help you gain control and visibility of your print infrastructure allowing you to reduce costs and increase productivity. MPS can also improve your environmental sustainability and improve document security. Let’s look at little closer:
As we become more connected, data security will become more of a concern for every business big or small. A recent study conducted by smallbiz.com found that 43 percent of data breach attacks target small businesses. Of those attacked, 60 percent are out of business within 6 months.
It’s important to know your vulnerability points and put a plan in place that’s easy to implement, reliable and affordable. A good place to start is with your next print device. Here are some innovative security features to look for that can lower your risk.
Every small business needs to keep security top of mind to protect your business. A managed document system can not only increase the efficiency of your processes – it can also improve productivity and protect sensitive data. A three-part security process helps to keep your data secure and can maintain the necessary compliance for your industry. Here’s how:
Efficiency has a direct effect on success and profitability. This holds especially true for print and document management, where documents are used in close to 40 percent of all business practices, and inefficiencies cost businesses more each year than they realize. The good news is that once these issues are addressed savings can begin immediately, but the first step is spotting the warning signs that signal a need for change.
Does your office have a print policy in place? If you answered no, you’re not alone. Even though print is often a big expense for businesses, many don’t realize how a print policy can help keep these costs in check. A print policy is a set of rules and guidelines that outline your expectations for printing in the office. It can help you reduce equipment costs, supply expenses, electricity use, and associated print costs. It’s time to make cutting down on your print costs a priority for 2018!
Whether you’re due to upgrade your outdated office equipment, or are looking to reduce the amount spent on print-related expenses, a multifunction printer (MFP) might be the perfect solution. These devices consolidate the functions of a copier, printer, fax machine and scanner in one compact design, and are becoming an increasingly popular choice among business owners looking to increase productivity, and streamline document workflow.
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Gain Control of Your Email Inbox With These 6 Best PracticesMay 17, 2018
How MPS Can Help You Go Green (and Save You Some Green!)April 23, 2018
SMBs Are Taking Advantage of the Tremendous Value that Managed Print Services OffersApril 11, 2018
Managed Print Services 101: What You Need to Know.March 26, 2018
The Bottom Line of Document ManagementMarch 12, 2018