As we become more connected, data security will become more of a concern for every business big or small. A recent study conducted by smallbiz.com found that 43 percent of data breach attacks target small businesses. Of those attacked, 60 percent are out of business within 6 months.
It’s important to know your vulnerability points and put a plan in place that’s easy to implement, reliable and affordable. A good place to start is with your next print device. Here are some innovative security features to look for that can lower your risk.
• Secured Printing – If your team routinely sends documents to print only to leave them laying around as the move on to other tasks, confidential information can be available to prying eyes. Your next printer should offer user authentication. Users enter a PIN number or other identifier at the device to receive their job. This prevents confidential data from lying around on the printer.
• Data Encryption – When unencrypted data moves through your network you’re vulnerable to hackers. File encryption protects your data as it moves through your network, as well as at the device. This ensures protection from creation to completion.
• Data Clearing – Today’s printers are basically computers on your network, complete with hard drive storage. They must be protected like any other device on your network. Removing data, whether physically or through automatic backup can lower your risks. Your next printer should offer data deletion using secure data removal algorithms.
• Cloud to Device Automation – If your team scans data using unauthorized cloud applications you are at risk. A printer that offers automated cloud to device workflows can help your team to be more productive while allowing them to access cloud apps securely.
• Password Protected Scanning and Digital Documents – Unlocked file cabinets in your office puts hardcopy documents at risk. Scanning to digitize documents eliminates paper, frees up valuable real estate and adds another layer of protection by making confidential information password protected. Adding password protection at the scanner can help you track user actions and prevent unauthorized scanning.
90% of companies have had a security breach in the past year related to hard copy documents. – Fortune
These simple security features can protect your data from common threats. If you’d like to learn more, give us a call! We’re always happy to help you with solutions designed to protect your print environment and business.
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